Validation programme for professional qualification as an HR assistant

The HR assistant informs staff, monitors and manages the administration of personnel files. He/she supports and implements efficient personnel management, taking into account the applicable regulations and the organisation’s HR policy.

The HR assistant:

• organises and supports the process of recruitment and selection;
• creates individual employee files, monitors them and updates them taking into account current legislation;
• translates training needs into training initiatives;
• updates and develops documents to evaluate and adjust HR policies;
• informs staff about social legislation and specific features of the organisation, and takes care of the practical organisation of social elections;
• follows up on the handling of disciplinary actions and relations with the legal authorities;
• welcomes new employees and helps them integrate;
• correctly enters wage information;
• manages the entire workforce;
• always works solution-oriented, target group-oriented and loyal to the organisation.

The validation standard for HR assistant (in Dutch)(PDF file opens in new window) provides detailed information about the validation programme.

If you want to demonstrate your experience as an HR assistant at a validation body, you will do so by means of a practical test, a role play, an interview and a case study.

The language of instruction for the tests is Dutch.

You will be tested on whether you

• can organise and support the process of at least one recruitment and selection;
• can welcome at least one new employee and promote their integration;
• create and follow up on individual files for at least two employees, including one file for an English-speaking member of staff;
• make updates to the personnel files of at least three employees, including one file for a French-speaking member of staff;
• administratively manage and follow up on the personnel files of at least two temporary employees;
• inform at least one new staff member and one current staff member about social legislation and specific characteristics of the organisation;
• check and enter the salary details of at least two employees;
• update and develop at least one document to evaluate and adjust HR policy;
• translate training needs and requirements into training initiatives for at least one employee and at least one group of employees;
• follow up on at least one contract for the outsourcing of services (payment, recruitment, training, etc.);
• can follow up on disciplinary measures and relations with legal authorities (labour inspectorate, labour court, etc.) for at least one member of staff;
• can take care of the practical organisation of a social election;
• can look up vocational information within the field of HR.